While you can enable the speaker portal for speakers to start uploading content, you do not yet need to add this content in the platform. When you are ready to add it, you can add the import source as needed. 


Import the Uploaded Content in Media

  1. In the CMS > Media > click the PLUS button in the Imports section to add a new import source
  2. In the Source field, select User Portal Media 
  3. In Media Type field, click on all the media types you are collecting (you can select one or to select multiple, hold the shift key while clicking on additional types)
  4. Click the Next button which brings you to the next tab, the Field Map
  5. The data is automatically mapped in field mapping but you can make changes if needed.
    1. The EventPilot Title appears as the title of the media item and should match your session title.
    2. The EventPilot Description appears as a short subtitle in the media item. We recommend mapping the label you applied to the upload request for presenters e.g. Poster, Video, etc.
    3. The data set also contains the session type and additional agenda filters that you could apply to your media filters. Adding this metadata would allow you to, for example, create a layout tab in the native app or the desktop planner to a prefiltered list of just "Posters".

  6. Click Import to bring the data in


Associate the Media Items with your Sessions

  1. In the CMS > Agenda > Sessions > click the PLUS button in the Imports section to add a new import source
  2. n the Source field, select Speaker User Media 
  3. In the Media Type field, click on all the media types you want to associate (you can select one or to select multiple, hold the shift key while clicking on additional types)
  4. Click Save which brings you to the next tab, the Field Map
  5. The session ID and media ID are automatically associated for you
  6. Click the Import button


Publish Your Content to Review

  1. In order to view the media items, publish to proof by clicking on Publish Menu in the top left in the CMS
  2. Publish Proof Data and then open your proof Planner (CMS > Home > Planner) and navigate to a session you know has a media item uploaded by the speaker to review.
  3. If everything looks the way you like, go ahead and publish to live Publish Menu > Publish Live Data


Schedule Automatic Imports

You can choose when to reimport the data sources. If you use the Import All for your other data sources from your CMS Home screen, then the speaker portal content will be imported at the same time. 


You can also set up scheduled automatic imports and publishes. 


  1. Ask your CRM to enable auto import / publish with a schedule such as once per day at 6am local event time zone
    1. CRM: CMS > Home > Project Settings > Auto Import / Publish > ON 
  2. Note: the auto import / publish will automatically import all data sources in agenda and media for you. You will receive an email if the import or publish incurred an error due to a data source issue (e.g. a session imported from another data source is missing a required field such as the session title or session type)